Privacy Policy

Effective Date: April 15, 2026
Last Updated: April 15, 2026

MDW Gaming, LLC ("MDW Gaming," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit mdwgaming.com and any related pages or services that link to this Privacy Policy (collectively, the "Site").

1. Scope

This Privacy Policy applies to information we collect through the Site, including when you:

• browse our pages;
• submit a contact or inquiry form;
• request information about our services;
• communicate with us through the Site;
• follow links from our Site to third-party platforms such as Discord or social platforms; or
• otherwise interact with us online in connection with the Site.

This Privacy Policy does not necessarily apply to information processed solely in connection with separate client engagements governed by a contract, statement of work, invoice, or other service agreement, although some overlap may exist.

2. Information We Collect

A. Information You Provide Directly

When you submit information through our Site, we may collect:

• your name;
• your email address;
• your selected service interest (if provided);
• the contents of your message, project inquiry, or request; and
• any other information you choose to provide to us.

B. Information Collected Automatically

Like most websites, we may automatically collect certain technical and usage information when you visit the Site, such as:

• IP address;
• browser type and version;
• device type;
• operating system;
• referring URLs;
• pages visited;
• approximate location derived from IP address;
• dates and times of visits; and
• general interaction or diagnostic data.

If you access the Site through a referral link (e.g., mdwgaming.com/r/code), we record a visit entry that includes the referral code, your IP address, the page visited, your browser user agent, and the time of the visit. This data is used solely for internal tracking and attribution purposes.

C. Cookies and Similar Technologies

We may use cookies, pixels, local storage, session identifiers, or similar technologies for functions such as basic site operation, security and abuse prevention, remembering site preferences, measuring traffic and performance, and improving the Site.

3. How We Use Information

We may use the information we collect to:

• respond to your inquiries and messages;
• evaluate potential projects or service requests;
• communicate with you about our services;
• operate, maintain, secure, and improve the Site;
• troubleshoot technical issues;
• prevent spam, abuse, fraud, or unauthorized access;
• keep internal records of inquiries and communications;
• enforce our Terms of Service and other legal rights; and
• comply with legal obligations.

4. Legal Bases for Processing

If and to the extent applicable under laws such as the UK GDPR or EU GDPR, we may process personal information based on one or more of the following legal bases:

• your consent;
• performance of a contract or steps requested before entering into a contract;
• our legitimate interests, such as operating the Site, responding to inquiries, improving services, and protecting our business; and
• compliance with legal obligations.

5. How We Share Information

We do not sell your personal information for money.

We may share information with:

• website hosting providers;
• email providers;
• contact form providers;
• spam prevention and security vendors;
• analytics providers, if and when applicable;
• scheduling, CRM, or communications tools;
• contractors or service providers who help operate our business;
• professional advisors such as lawyers, accountants, or insurers; and
• government authorities or other parties when required by law or necessary to protect rights and safety.

We may also disclose information in connection with an actual or proposed merger, sale, financing, or acquisition of all or part of our business, or to establish, exercise, or defend legal claims.

6. Third-Party Platforms and Links

Our Site may contain links to third-party websites and services, including Discord and social platforms. If you click a third-party link or interact with a third-party service, your information may be collected or processed by that third party under its own terms and privacy practices. We are not responsible for the privacy or security practices of third-party services.

Cloudflare Turnstile. Our contact form uses Cloudflare Turnstile for bot and spam prevention. When you interact with the contact form, Turnstile may collect and process request data such as your IP address, browser characteristics, and interaction signals to verify that you are a human user. This processing is performed by Cloudflare, Inc. under their own privacy policy.

Discord. When you submit the contact form, we receive an internal notification through Discord's webhook service. The information you submit — including your name, email address, selected service interest, and message — is transmitted to Discord's servers as part of that notification. This transmission is for our internal use only and is not used to contact you through Discord. Discord processes this data under their own privacy policy.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to respond to inquiries, maintain business and communication records, provide services, resolve disputes, enforce agreements, and comply with legal, accounting, or tax obligations.

8. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information. However, no website, email system, online form, or internet transmission is completely secure, and we cannot guarantee absolute security.

9. Your Privacy Rights

Depending on where you live, you may have rights regarding your personal information, such as the right to:

• request access to personal information we hold about you;
• request correction of inaccurate information;
• request deletion of certain information;
• object to or restrict certain processing;
• withdraw consent where processing is based on consent; and
• request a copy of certain information in a portable format.

To exercise privacy rights, contact us using the information in the Contact Us section below. We may need to verify your identity before acting on a request.

U.S. State Privacy Rights

If you reside in a state with applicable privacy laws, such as California or other states with consumer privacy statutes, you may have additional rights. Contact us at the address in the Contact Us section below to make a request.

10. Children's Privacy

The Site is intended for users who are at least 18 years of age, consistent with our Terms of Service. We do not knowingly collect personal information from anyone under 18. If you believe a minor has provided personal information to us, contact us and we will take reasonable steps to delete it.

11. Do Not Track

Some browsers offer a "Do Not Track" setting. Because there is not a universally accepted standard for responding to these signals, we do not currently commit to responding to them unless required by applicable law.

12. International Users

The Site is operated from the United States. If you access the Site from outside the United States, you understand that your information may be transferred to, stored in, and processed in the United States or other jurisdictions where our service providers operate.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last Updated" date at the top of this page. Your continued use of the Site after changes become effective constitutes your acceptance of the updated Privacy Policy, to the extent permitted by law.

14. Contact Us

If you have questions about this Privacy Policy or want to submit a privacy-related request, contact us at: